SpotLight Release Notes

Version 2.0

• Name Formatting: Student name fields have been updated to support [Last Name, First Name, Middle Initial] format throughout most of SpotLight.
• Outline Link Changes: Outline links have undergone a major reorganization to increase clarity and ease of use.
  
  • Tool Rights Update - due to changes in the Outline Links, Tool Rights have also been adjusted. Scroll to the bottom of 1.3 version notes for a chart, or click here.
  • A video which explains these changes in further depth is embedded below:
    

• Alternative entry point for Positive/Minor behaviors.
• Aimed toward users entering behaviors for multiple students, from multiple different classrooms.
• Can be located under: Positive/Minor Behavior > Classroom – All Entry

• Student Points: Students can now see how many points they’ve used and how many points they have remaining.
• Point History Display: The points panel now shows total points spent and a detailed history of usage.

• Teacher Creation Export: Added option to export Staff Creation Count list from the Major Behavior Dashboard (click the symbol to export).
• ISS/OSS Day Duration: When looking at a major behavior event that involved ISS or OSS, the duration of ISS/OSS given is now included in the description of the suspension.
• Cohort View: Added a column to the “All” table which lists the student’s Cohort Year.
• Race/Ethnicity: Added a column to the “All” table which lists the student’s Race/Ethnicity.

• Teacher Creation Export: Added option to export Staff Creation Count list from the Positive/Minor Behavior Dashboard (click the symbol to export).
• Description Character Counts: Increased the allowed character limit for all Positive/Minor behavior descriptions throughout Spotlight.
• Cohort View: Added a column to the “All” table which lists the student’s Cohort Year.
• Race/Ethnicity: Added a column to the “All” table which lists the student’s Race/Ethnicity.

• Required Minor Actions: Added setting to require Minor Actions to be filled out.
• Contact Log Entry: This option is now separated into two different options for Minor and Positive.

• Reset Date Report: New report that shows students’ points before and after reset, the reset date, and the total points for the school year.
• History Deletion Updates: This option is now separated into two different options for Minor and Positive.

• Triangle Report: Divided the 0 to 1 range into two different segments, tracking 0 and 1 Referrals separately.

• Global Template Deletion: Added ability to delete global templates in the Report Builder.

Below is a chart which explains how the New Tool Rights settings match up to the Old Tool Rights:

Version 1.2

• Fixed issue where the numbered identifier for Race/Ethnicity was sometimes shown instead of the display name
• Fixed bug which was not properly restricting displayed data to the selected calendar
• Made various graphs and tables more compatible with special characters.

• Fixed issue where Behavior categories with special characters could sometimes prevent Option dropdowns from functioning properly
• Fixed issue which was excluding entries on the last day of a term from appearing in the Classroom Focus section of Spotlight
• Fixed issue where special characters could sometimes prevent the Print function from running
• Changed demographics process to check to see if enrollments are end dated in the case of a student having multiple Primary enrollments in a given year.
• Adjust process to no longer check exact timestamps, which was preventing events that occurred last date of the search range from displaying
• Fixed edge case where the "back" button would fail to maintain the correct filter settings

• Fixed bug which was causing Integrated Wellness dropdown to duplicate options
• Adjusted process for inserting entries into Contact Log, which would record properly, but fail to display on some student's Contact Log tab.

• Fixed edge case where special characters in school names could crash the graph display.
• Added Cohort as an option to filter or group by in the SpotLight Report Builder.
• Templates are now stored based on their display names, rather than an arbitrary ID, to facilitate sharing templates across schools in the same district.

• The ISS/OSS report now properly displays the total number of days the student is suspended, rather than counting incidents.

• Adjusted table to hide archived behaviors on the parent portal display

Version 1.1

Version 1.0

District PBIS

• District Comparisons
• Major Teacher Count
• ETCH Data Integrity
• Latest Referrals
• Top 10 Behavior

Classroom Dashboard

• Fixed graphical issue where the classroom dashboard navbar/header were misaligned on smaller screens.

• Adjusted size, color, and font of headers
• Drilldowns, Full Reports *New* - Clicking the green bar graphs on the Home page will now drilldown into more specific data for each graph; additionally, clicking the icon will display the entire list (rather than the top 5).
• 'Top 5 Positive Minor Earners'
    icon - full list of positive earners
    bar - breakdown of that student's positive points
  
• 'Top 5 Positive Minor Earners'
    icon - full list of minor earners
    bar - breakdown of that student's minor points
  
• 'Positive Behaviors'
    icon - full list of positive behavior types
    bar - referral-per-student breakdown of that behavior type
  
• 'Minor Behaviors'
    icon - full list of minor behavior types
    bar - referral-per-student breakdown of that behavior type
  
• 'Minor Actions Taken'
    icon - full list of minor action types
    bar - referral-per-student breakdown of that action type
  

• Clicking an entry in the table now opens a window where the user can edit the minor/positive referrals information.

• The Event ID and Date headers can now be clicked to sort the table by those data points: by default, this list is still sorted by blank Locations.

• *NEW* Triangle Report - This report shows you which percentage of your district's students have 0 referrals, 1 - 4 referrals, and 5+ referrals.

• The settings page now hides the "Global Options" section unless the user has access to All Schools in Campus.

Version 0.5

General

• Product renamed to "SpotLight": the main who/what/when/where/why report will retain the name "PBIS"

Classroom Dashboard

• Section Selector: The Classroom Dashboard now displays data based off of the section droplist, located in the header of the Classroom Dashboard.
• Clicking the "Top 5" charts now displays a full list of all students' positive or minor points.
• Clicking a student's name under the "Last 10 Transactions" section now directs you to a Student Details view for that student.

• The data displayed now respects the section selected in the section droplist.
• Additional details are now displayed on the Positive/Minor Dashboards (including the student's profile picture)
• Creating a new referral now respects the selected section: a notice is displayed on the creation popup to indicate which section this referral will be tied to.

• This new functionality of Classroom Dashboard can be accessed by clicking the icon on the left-hand navigation bar. This details page lists all positive and minor referrals associated with the selected student.

• This new report lists the positive, minor, and net point totals for each student in the selected section, and can be accessed by clicking the icon on the left-hand navigation bar.

Custom Elements

• Sensitive details about each referral are now hidden by default: these can be viewed by clicking the 'Details' button

Student Overview *NEW*

• Student Overview displays details about all minor and positive referrals associated with the selected student (Major behaviors will also be listed if the user has permission to view major referrals). Additionally, this overview can be toggled between displaying the students' current calendar, or their entire calendar history.

Teacher Overview *NEW*

• Teacher Overview displays details about all minor and positive referrals issued by the selected teacher (Major behaviors will also be listed if the user has permission to view major referrals).